Virtual meetings are one of the basic tools of digital transformation or changes in companies. Zoho Meeting and Zoho Cliq are effective tools for virtual communication.

When making video calls, keep your camera on and make sure you look good.
Video calls are a convenient alternative to face-to-face meetings. But that doesn't mean you should let that convenience affect you. Take advantage of video streaming options when your connection allows it and don't turn off the video, let it work, it adds to the credibility of the meeting. Don't underestimate how you look during these virtual meetings, approach them as in-person meetings, be groomed and appear professional. This will help to make a good impression on the participants. Also, if you're concerned that your background is cluttered or distracting, try turning on a virtual background to make it look less distracting.

Keep your calendar and appointments up to date.
It is important to keep your calendar and appointments in it, always clear and up to date. This way your team members can easily look at your agenda and find the best time to meet with you and other attendees. This makes it possible to schedule meetings quickly and without any conflicts.

If you are not speaking, keep your microphone muted or off.
Imagine being interrupted during an important presentation by a car horn or a dog barking from someone else's microphone. Wouldn't you find it frustrating or unsettling? To avoid disturbing others in this way, be sure to keep your microphone turned off when someone else is presenting or speaking. You can unmute when it's time to join the discussion.

Do not interrupt others when they are talking.
Do not interrupt others when they are talking.

Turn off the various notification sounds during meetings.
Background notifications from other apps can be distracting not only to you, but also to everyone listening during an important call or meeting. Make sure you turn off all notifications and their sounds during the meeting. This also applies to the various pop-ups that appear in social media messages or emails.

Be on time for scheduled appointments, keep to the time range.

Limit the number of meetings and use also other tools.
Virtual meetings are great for effective collaboration, but they can also take up quite a bit of time in everyone's schedule when not used judiciously. Consider whether it makes sense to initiate a meeting for the purpose or just use other online tools such as online discussion groups or channels, shared documents with notes, cloud storage for sharing documents and files, delegated or group tasks.

Don't schedule meetings outside working hours.
It sounds obvious but often this rule is not respected, especially in internal meetings. Yet we should follow the same rules as we do in face-to-face meetings, where this often wouldn't even occur to us. This is due to the relative newness and formative principles for this type of meeting. Respect the boundaries between work and private life of both you and others. If you are planning a business meeting, try to make sure first that the time fits into everyone's work schedule.

Always record or take minutes of meetings.
One of the best practices to follow when holding meetings is to record or take minutes of the meetings so you can refer back to important moments later. These recordings can be used in your internal company knowledge base or for sharing with those, who were unable to attend.

Add a co-organiser to help you.
Unfortunately, internet and connection quality problems are common in online meetings. Especially if you are participating outside of a fixed connection. Take advantage of the option to add meeting co-organisers who can take over the running of the meeting for you or, in case of you leaving early or dropping out of the connection, ensure it continues.